Prepare for Orientation
As you prepare for your upcoming Orientation session, here is some helpful information to review before your arrival on campus or your virtual session (transfer only).
- If you need to make any changes to your Orientation date, please log back into your Orientation account to select a new date.
- If you have a family member or guest that is planning to join you, you must add them as a guest at the end of your registration and pay the guest fee (in-person Orientations only). They should receive a confirmation email to the guest email provided if they have been successfully registered. To add a guest, log back in to your Orientation account and go to the “Guest” tab.
- You should make plans to be present for the entire time of your scheduled Orientation. If you cannot, please reschedule for a time that works better for you.
Prepare for First-Year Orientation
Check-in for First-Year Orientation will take place in the Gladding Residence Center (711 W. Main St). You will receive an email a few days before your session with a specific check-in window between 8:30 a.m. and 9:30 a.m. You should plan to arrive during your check-in window to ensure a smooth check-in process. If you are traveling with guests, they may drop the student off at the front of GRC with their overnight belongings to check-in.
Parking is available right across the street in the Main St. Parking Deck (801 W. Main St). When you enter the deck, please take a white parking ticket. Upon check-in, you will receive a QR code to scan as you leave the deck. This QR code may be used throughout the two-day session and will expire at 11:59 p.m. on the 2nd day of your Orientation.
- Students will receive lunch, dinner and snacks on Day 1 and breakfast on Day 2.
- Families and guests will receive coffee/tea, lunch and refreshments on Day 1 and coffee/tea and a continental breakfast on Day 2.
This is a day and a half-long program that includes an overnight stay on campus for the students. Students will stay in Gladding Residence Center in either a traditional double room with a community bathroom or a suite-style room (2 double rooms) with a shared bathroom. If you are unable to stay on campus overnight, please email email@example.com. You will still need to plan to stay with the Orientation program until about 8 p.m. on Day 1 and then be back on campus around 8 a.m. on Day 2.
- Family accommodations: Family members are NOT provided on-campus housing and should make plans for accommodations if you are coming from out of town and plan to stay overnight. You can view nearby hotels at VisitRichmondVA.com and be sure to check if they offer a special VCU rate.
- Roommates at Orientation: If you have someone you would like to room with and they are attending the same Orientation as you, you can check in at the same time to room together. Rooms are assigned by your gender identity in the order that you arrive (based on your check-in window). If you have a different check-in window than your desired roommate, pick the latter of the two times to check-in.
- Overnight accommodations: If you need any special accommodations for your overnight stay, please email firstname.lastname@example.org within two weeks of your Orientation so we have ample time to prepare.
- If you are unable to stay overnight, please email email@example.com.
When you arrive for Orientation, you will be provided with a small drawstring bag for carrying any items you receive at Orientation and a water bottle that you can refill. You will not need a laptop or computer for Orientation, so you do not need to bring one.
- A pillow and linens for your bed. Linens and pillows will NOT be provided. All beds are Extra Long Twins. We recommend bringing the following:
- Two flat sheets (or a fitted and flat if you have an XL twin set)
- A blanket (should be packable)
- A pillow with a cover
- Note: The rooms can get chilly in the summer!
- One small towel and one bath towel (if you would like to shower during your stay).
- Comfortable clothes and shoes for two days and pajamas for overnight. While it may be warm outside, we recommend bringing layers as buildings can be chilly in the summer. You will be walking around quite a bit, so comfort is key!
- A rain jacket or umbrella. Our program will continue rain or shine!
- Toiletries (toothbrush, toothpaste, face wash, lotions, make-up, etc)
- A state-issued ID or driver’s license
- Phone and/or device charger(s)
- Optional items you may also want:
- Gym or workout clothes if you would like to use gym facilities on campus in the evening
- Change of clothes for the evening activities
Prepare for In-Person Transfer Orientation
The program will begin around 12 p.m. and will end around 5 p.m. on June 21 and July 8; the program will begin around 10 a.m. on August 19 to accommodate time for advising for students who have not been advised prior to this date. Your reminder email will include a Check-In time and you will receive this time several days before your scheduled Orientation. Check-in usually begins about 45 minutes prior to the session's start time. Students are required to attend the entire program.
All Orientation attendees and guests should park at the W. Main St. Parking Deck (801 W. Main St.) located across from the University Student Commons. When you enter the garage, please take a ticket.
Once parked, you can exit the deck on the Cherry St. side and cross the street at the corner of Main St. and Cherry to enter the University Student Commons. When you enter the Commons you will see signs directing you to the Check-In location in the lobby. Upon checking in, you will be provided a parking voucher with a QR code that is good for the entire day. When exiting the deck for the day, you will insert your parking ticket and then scan the voucher provided. The QR code will expire at 11:59 p.m. on the day of your Orientation session.
- Comfortable clothes and shoes. While it may be warm outside, we recommend bringing layers as buildings can be chilly in the summer.
- A method for taking notes, if you would like.
- A state-issued ID or driver’s license.
- Questions you may have as you’ll have ample opportunities to ask them throughout the day.
Prepare for Virtual Transfer Orientation
The virtual Transfer Orientation program is an abbreviated version of Orientation that covers the main highlights and gives you an opportunity to meet with staff and faculty and get any final questions answered. The program runs about 3-3.5 hours total and you should plan to be logged on and participating the entire time.
- Check your technology. We’ll be utilizing Zoom for your virtual meeting, so make sure you have the most updated version of Zoom. You may begin using the VCU Zoom platform by logging in at zoom.vcu.edu. VCU Zoom accounts are set up on a rolling basis throughout the summer, if your account is not set up yet, you may use a personal zoom account.
- Get your meeting link via RamsConnect. You will be emailed instructions a few days before your session with information on logging in to RamsConnect and accessing your Zoom meeting link.
- Plan to be in a quiet place free from distractions. For your safety, you should not join this meeting while operating a vehicle, and you should do your best to be in a quiet location free from distractions. You will be muted upon entry, but are encouraged to unmute to ask questions if you would like.
- We strongly recommend that you join using a computer, laptop, or tablet so you can easily view the slides, use the chatbox, and see the presenters. It is not recommended that you join using a phone.
- For a more personal experience and to help build community, we encourage you to turn your video on, if you feel comfortable, although it is not required. There will be times when you will be in smaller breakout rooms and this can provide a xxxxxxxxx.